Budget

Budget Introduction
The cost for the renovations of an existing library into a 21st century media lab will be somewhat costly due to the scope of the project. Our hope is that the cost will seem small compared to the amount of opportunities that it will provide for the students and faculty of the school. In our evolving workplaces, the 21st century skills that will be obtained in the new media center will be critical to student success. The budget will include all aspects of the project from the renovations to the maintenance of the facility.

The budget consists of approximately $32,000 for the construction portion, which includes the electrical and technology wiring, the walls for the two added rooms, static-free carpet, window treatments and lighting. The furniture portion amounts to about $17,000. This includes couches and over-sized chairs for the student collaboration area. There will also be round tables and chairs for an additional student work area. Also included in this area of the budget are a desk for the presentation area and a desk for the Media Specialists office. There are special tables for the presentation area that will house the desktop computers. They hold the LCD screens for the computers and can be flipped into the table to provide a flat work area when not in use. They will also help protect the computers when they are not being used. There are also three locked storage cabinets for each of the three rooms along with a file cabinet for the main room.

The largest part of the budget is for the equipment to be used in the media center. There is a total of nearly $110,000 for the equipment. Included in this area of the budget is 30 laptop computers separated into two separate laptop carts. They can be used in the media center or signed out by teachers for classroom use. An extended three year warranty is budgeted for each of the laptops in anticipation of the wear and tear on technology and the high price of maintenance. For the presentation area there are 30 computers with LCD monitors that will be placed in the tables mentioned above, two computers per table. There is also an extended three year warranty for each desktop computer. The additional computer in the budget is for the media specialist’s office. The next item in the budget is the SmartBoard and projector for the presentation area. The materials and installation costs for the projector and required cables are included. The presentation will also include a LCD TV and a Polycom system to allow for videoconferencing opportunities. There are four printer/copier/scanners included in the budget. Two of the printers will be used with the laptop carts and the budget includes money to buy the adapter to make them wireless. There will be a printer in the media specialist’s office and the recording room. There is also a large printer/copier/scanner for the main room.

The recording room will have two Mac computers with the capability of booting as a PC or Mac. These computers will be used for the video and audio editing. The room will also have a green screen and lighting as well as two video cameras to be used for video recording. The budget also includes money for headphone to be used for the audio editing. There will be digital cameras, video flip cameras and I-pods for the students to sign out for various projects. The last item under the equipment portion of the budget is the wireless access points. There will be two in the media center and one on each laptop cart. The school has wireless access if teachers take the carts to their rooms but the additional wireless access point will help if all of the laptops are being used.

The next portion of the budget addresses the software needs for the project. The budget contains about $15,000 for software. There is an amount budgeted for some particular programs but the majority of the budgeted amount is left for the teachers to make requests for specific software to meet their educational needs.

The training budget just contains the estimated amount for the training of teachers. The teachers will be introduced to the media center on the initial in-service day. After the initial in-service, they will have a half-day training session on the proper use of the equipment in the media center. The training manuals will all be available in digital form so there will be no need to budget additional money for materials. If a teacher wants to print some training materials, there is money budgeted for paper and ink.

That puts the total amount for the project at about $215,000. Listed at the bottom of the budget are the costs that will be reoccurring. The average life for the laptop batteries used in this type of setting is one year. The budget includes money for replacement of the batteries each year. They may last longer but the money is budgeted just in case. The print cartridges will also need to be replaced throughout the year. Anytime there is technology involved, there must be money budgeted for various repairs and cost associated with the technology.

There are some places throughout the budget that costs could be reduced, if needed, to meet a possible shortfall in funding. Every effort should be made to keep the project as is to meet the needs of the students and staff.

Budget for 21st Century Media Center

 * **Demolition** || Labor || $600.00 ||  ||
 * **Construction** || **Walls for Office Recording Area** ||  ||   ||
 * || * Labor || $2,000.00 ||  ||
 * || * Materials || $4,000.00 ||  ||
 * || **Technology Cabling** ||  ||   ||
 * || * Labor || $1,800.00 ||  ||
 * || * Materials || $2,700.00 ||  ||
 * || **Electrical Wiring and Hardware** ||  ||   ||
 * || * Labor || $2,000.00 ||  ||
 * || * Materials || $4,000.00 ||  ||
 * || **Carpeting (Static Free)** ||  ||   ||
 * || * Labor || $3,000.00 ||  ||
 * || * Materials || $8,000.00 ||  ||
 * || **Window Treatments** ||  ||   ||
 * || * Labor || $250.00 ||  ||
 * || * Materials || $500.00 ||  ||
 * || **Lighting** ||  ||   ||
 * || * Labor || $1,000.00 ||  ||
 * || * Materials || $2,000.00 ||  ||
 * **Total Construction Costs...................** || **.................................................................** || **$31,850.00** ||  ||
 * **Furniture** || Couches || $1,200.00 || 2 @ $600.00 each ||
 * || Tables for Computers || $9,000.00 || 15 @ $600.00 each ||
 * || Chairs for Computers || $2,100.00 || 30 @ $70.00 each ||
 * || Desk (SmartBoard Area) || $400.00 ||  ||
 * || Chairs for Study Area || $1,000.00 || 5 @ $200.00 each ||
 * || Small Tables || $300.00 || 3 @ $100.00 each ||
 * || File Cabinet || $300.00 ||  ||
 * || Tables || $1,000.00 || 5 @ $200.00 each ||
 * || Chairs for Tables || $500.00 || 20 @ $25.00 each ||
 * || Storage Cabinets || $500.00 || 3 @ $165.00 each ||
 * || Desk (Media Office) || $500.00 ||  ||
 * **Total Furniture Costs........................** || **.................................................................** || **$16,800.00** ||  ||
 * **Electronic Equipment** || Laptop Computers || $45,0000.00 || 30 @ $1500.00 each ||
 * || Warranties || $3,000.00 || 30 @ $100.00 each ||
 * || Desktop Computers || $31,000.00 || 31 @ $1000.00 each ||
 * || Warranties || $3,100.00 || 31 @ $100.00 each ||
 * || Laptop Computer Carts || $2,500.00 || 2 @ $1,250.00 each ||
 * || SmartBoard / Projector || $3,000.00 ||  ||
 * || Mounting Hardware / Installation || $600.00 ||  ||
 * || Polycom HDX 9000 || $3,000.00 ||  ||
 * || LCD TV || $1,500.00 ||  ||
 * || Printer/Copier/Scanner (Wireless) || $800.00 ||  ||
 * || Printer/Copier/Scanner (Large) || $2,000.00 ||  ||
 * || iMac Computer || $4,000.00 || 2 @ $2,000.00 each ||
 * || Dual Boot for Macs || $200.00 || 2 @ $100.00 each ||
 * || Digital Cameras || $2,000.00 || 10 @ $200.00 each ||
 * || Flip Video Camera || $1,000.00 || 5 @ $200.00 each ||
 * || Video Camera || $1,000.00 || 2 @ $500.00 each ||
 * || Green Screen || $125.00 ||  ||
 * || Lighting for Video || $500.00 ||  ||
 * || iPods || $2,000.00 || 10 @ $200.00 each ||
 * || Headphones for Audio Recordings || $200.00 || 4 @ $50.00 each ||
 * || Wireless Access Point - Cisco Aironet 1131 || $2,000.00 || 4 @ $500.00 each ||
 * **Total Electronic Equipment Costs......** || **.................................................................** || **$108,525.000** ||  ||
 * **Software** || Microsoft Office 2007 Seat License || $3,780.00 || 63 @ $60.00 each ||
 * || Premier Pro (Video Editing) || $700.00 || 2 @ $350.00 each ||
 * || Photoshop (Image Editing) || $400.00 || 2 @ $200.00 each ||
 * || Accessibility Software || $200.00 ||  ||
 * || Additional software as requested by teachers || $10,000.00 ||  ||
 * **Total Software Costs..........................** || **.................................................................** || **$15,080.00** ||  ||
 * **Training** || Substitute Teachers for 1/2 Day Training || $10,000.00 ||  ||
 * **Total Training Costs...........................** || **.................................................................** || **$10.000.00** ||  ||
 * **Total Miscellaneous Costs.................** || **.................................................................** || $15,000.00 ||  ||
 * **Total Costs.........................................** || **.................................................................** || **$197,255.00** ||  ||
 * **Maintenance / Recurring Costs** || Laptop Batteries || $3,000.00 || 30 @ $100.00 each ||
 * || Printer Cartridges || $3,000.00 || 60 @ $50.00 each ||
 * || Copier/Printer Paper || $2,000.00 || 50 @ $40.00 each ||
 * || New Software and Upgrades || $2,000.00 ||  ||
 * || Miscellaneous Repairs and Costs || $5,000.00 ||  ||
 * **Total Maintenance / Recurring Costs...** || **.................................................................** || **$15,000.00** ||  ||
 * **Total Costs.........................................** || **.................................................................** || **$197,255.00** ||  ||
 * **Maintenance / Recurring Costs** || Laptop Batteries || $3,000.00 || 30 @ $100.00 each ||
 * || Printer Cartridges || $3,000.00 || 60 @ $50.00 each ||
 * || Copier/Printer Paper || $2,000.00 || 50 @ $40.00 each ||
 * || New Software and Upgrades || $2,000.00 ||  ||
 * || Miscellaneous Repairs and Costs || $5,000.00 ||  ||
 * **Total Maintenance / Recurring Costs...** || **.................................................................** || **$15,000.00** ||  ||
 * **Total Maintenance / Recurring Costs...** || **.................................................................** || **$15,000.00** ||  ||