Actions

Actions
In any strategic plan it is important to have a detailed description and visual map of the major tasks that need to be completed. The table below shows each action necessary in order to make this plan a success. The table also designates a person responsible for the task, the time in which the task needs to be completed, and performance indicators for successful completion. As a means of organizing this information, a Gantt chart has been used to show each tasks' starting and completion date. A Gantt chart is a good visual to use in a large change because it shows how tasks can overlap. While every task it important for this plan, the Gantt chart also shows the critical actions that need to be completed on time in order for successful change.



-Staff marks what they use now and what they would like to use. Curriculum Director || 2 weeks || 70% of surveys returned || Questions to ask- -removal of all old furniture -refloor -rewire -lighting -window treatments -new furniture || Business Director || 6 weeks || Renovation is completed 2 weeks before the start of the school year ||
 * **Task** || **Person/s responsible** || **Time** || **Success** ||
 * Meet with principal to discuss overall goals and alignment to curriculum standards of 21st media center. || Media Director, Technology Director, Curriculum director || 2 week || All objectives are agreed upon and meet standards ||
 * Discuss purchasing and budgeting with principal. || Media Director, Business Director, Technology Director || 1 week || Budget allows for purchase of all hardware, software, renovation plans, and training ||
 * Take plans to School Board and Superintendent. || Principal, Technology Director, Business Director || 1 week || School Board approves plans ||
 * Determine layout and design of new 21st century media center. || Principal, Media Director, Technology Director, Business Director || 2 week || Layout and Design will be conducive to effective media instruction ||
 * Communication to community on planning. || Public Relations Director || 1 week || Community hears message and is supportive ||
 * Bid with construction companies on demolition. || Business Director || 2 week || Hired contractors fit in to budget with all needs being met ||
 * Remove and displace items in library to other libraries and recycle outdated materials. || Media Director || 2 weeks || Media Center is clear of materials ||
 * Start disassembling of current library. || Business Director || 4 weeks || Space will be ready for renovation in allotted time ||
 * Form a Teacher Technology Team. Discuss training options, in-lab management, curriculum, scheduling, and copyright issues. || Curriculum Director || 3 weeks || Committee consists of multiple teachers of various backgrounds that will represent the needs of the staff ||
 * Probe staff and students. Discuss software choices and layout. Send out needs assessment survey.
 * Audio CD’s, DVD’s, Pre-recorded videotapes- for student check out use and/or whole class instruction
 * Software- for networked collaboration, comprehension, simulations, practice exercises, creating graphics, recording and editing video/audio
 * Tools for creation- video cameras, iPods/Mp3 players, cameras, audio/studio recording abilities
 * Internet capabilities- e-mail, websites, networking || Technology Committee,
 * Bid with digital suppliers
 * How hard will it be to use and to train?
 * Is there technical support available?
 * Are there software upgrades?
 * What digital formats will be used (WAV, MP3, MPG, AVI, etc)? || Technology Director || 2 week || Hardware/Software meets the needs of staff and students and is within budget ||
 * Order software and hardware. || Technology Director || 1 week || Software and hardware is ordered within allotted time ||
 * Creation of Training Manual.
 * Step-by-step PowerPoint || Technology Director || 3 weeks || Training manual is informative and easy to follow and meets deadline ||
 * Start renovation of new media center.
 * Communication to community on progress. || Public Relations Director || 1 week || Community hears message and is excited about the opportunities their students will receive ||
 * Install hardware and software. || Technology Director || 2 weeks || Installation is complete before orientation day ||
 * Introduction orientation day before school.
 * Unveiling of center
 * Explanation of goals
 * Expectation and rules
 * Procedures
 * Showcasing of all equipment and rooms
 * Questions, concerns, suggestions || Curriculum Director, Technology Committee, Media Director, Technology Director || 1 week || Staff is introduced to center and all questions are answered ||
 * In-service half day training for teachers and administration
 * Operation of SMARTBOARDs
 * Training manual || Technology Director, Media Director || 1 week || Staff is comfortable with basic operations of center and all questions, concerns, and suggestions are heard ||
 * Student training
 * Introductory
 * Step-by-step equipment overviews
 * Training manual || Media Director || On-going || Students are given the necessary tools to become creators, collaborators, and researchers in the 21st century ||
 * Optional training throughout year for teachers to try programs and write guides for usage. || Curriculum Director, Media Director || On-going || Staff is able to fully use equipment and implement technology into classroom instruction ||